Ok, just a quick update here on the sales pipeline management template. I built the Google Sheet version years ago and now I have converted it to MS Excel.
Version 2 update
Watch the walkthrough of the version 2 changes.
Assisted Living / Nursing Home Facility / Care Home: 10-Year Financial Model
SmartHelping / Assisted Living & Care Homes / Excel
Assisted Living Financial Model
Plan an assisted living facility, nursing home, or care home over 10 years. Connect room types, care levels, occupancy, staffing, development costs, and financing to three financial statements and investment returns.
10-year forecast5 room types × 6 care tiersMonthly & annual statementsSources & uses + JV waterfall
$75One-time purchase / Excel download
Add Assisted Living Model to CartImmediate download after purchase. By purchasing, you agree to the Terms of Service.
Video walkthrough & spreadsheet preview
See the facility forecast in action.
Upgraded planning tools
Explore the model updates.
Updates include a dynamic sources-and-uses summary, improved equity contribution inputs, a joint-venture waterfall, refreshed formatting, and an income statement organized to show contribution margin.
Recent updates
See the additional improvements to the workbook.
Revenue assumptions
Build revenue from rooms, care levels, and occupancy.
Five room types, six tiers of care
Configure up to five room types, each with up to six tiers of care. Separate the economics of different resident and room combinations.
Room rates and care charges
Set a base room rate, tier-of-care add-on charge, and room count for each room-type and care-tier combination.
Occupancy ramp
Define starting occupancy, monthly occupancy improvement, and stabilized occupancy for each combination to model the ramp toward an operating target.
Ancillary income
Enter other monthly ancillary income alongside the room and care revenue assumptions.
Staffing & operating expenses
Plan the people and operating costs behind the facility.
In-house salaried positions
Set headcount, start month, and payroll taxes and benefits to forecast fully loaded staffing costs.
Outsourced care and professional teams
Model outsourced therapy teams and other professionals. Define the headcount, timing, and applicable taxes and benefits for these roles.
Separate expense escalation
Apply separate global annual expense increases to in-house and outsourced staff to test how labor costs develop.
Operating overhead
Use a separate operating expense schedule for utilities, insurance, and other overhead costs.
Acquisition, development & debt
Connect the acquisition or development budget to funding.
Six monthly cost schedules
Enter acquisition and development costs in six cost sections, each with 22 line-item slots. Schedule the costs on a monthly timeline.
Financing by cost item
Choose whether each cost item is financed with a yes/no selector, then set the percentage financed.
Initial interest-only financing
Configure the initial loan and interest-only period. Choose whether interest accrues or is paid monthly, and define financing assumptions and the period for funding negative cash flows before equity-only funding.
Principal-and-interest loan
Roll the initial interest-only loan into a traditional principal-and-interest loan with its own terms.
Refinancing
Configure a final refinance loan with separate terms and LTV assumptions using the model’s annualized-EBITDA-based valuation approach.
Sources, uses, and equity contributions
Review the dynamic sources-and-uses summary and use the improved equity contribution inputs to understand the funding structure.
Model outputs
Review the statements, funding needs, and investor returns.
Three financial statements
Review monthly and annual income statements, balance sheets, and cash-flow statements over the 10-year forecast.
Detailed cash-flow schedules
Trace the assumptions through monthly and annual cash-flow detail to the main financial subtotals.
Executive summary and visuals
Use the annual executive summary and visualizations to communicate the financial outlook.
Discounted cash-flow analysis
Review a DCF analysis based on monthly periods, with IRR, ROI, and equity multiple for the project and investor-versus-owner perspectives where applicable.
Optional terminal value
Include a terminal value to evaluate the investment through the end of the modeled holding period.
Optional joint-venture waterfall
Model annual waterfall distributions with LP IRR hurdles when the investment uses a joint-venture structure.
How to use the model
Test the operating plan before committing capital.
Pricing and occupancy decisions
Compare room pricing and care-tier charges. Test different occupancy paths to understand the effect on revenue and facility economics.
Staffing and cost planning
Evaluate staffing counts, timing, in-house and outsourced costs, and general overhead assumptions.
Investment requirements
Estimate initial funding needs and evaluate the financial feasibility of acquiring or developing and operating the facility.
Investment analysis
Review the modeled cash flows and returns across the holding period and optional terminal value.
Who this model is for
Built for the property and operating sides of care.
Assisted living, nursing homes, and care homes
Combine room-based revenue with detailed staffing and operating assumptions in one facility forecast.
Development, acquisition, and other facility uses
Model a new development or an acquisition followed by operations. The structure can also be adapted for a hospital by adjusting the assumptions to fit the facility.
More templates in one purchase
Explore the bundles that include this model.
The Assisted Living Financial Model is included in the Real Estate, Hospitality, and Industry-Specific bundles, as well as the complete Super Smart collection.
Real Estate Financial Models
Explore models for property investment, acquisition, and development.
Explore the templateHospitality Financial Models
Explore other models for hospitality operations and related facilities.
Explore the templateIndustry-Specific Financial Models
Explore financial models built around the drivers of different businesses.
Explore the templateSuper Smart Bundle
Explore the complete public SmartHelping financial model collection.
Explore the templateAdditional resources
Explore the supporting tools and explanations.
Questions before you start
A few useful details.
How long is the forecast?
The model covers up to 10 years with monthly and annual financial reporting.
How many room types and care tiers can I model?
The revenue assumptions support up to five room types, each with up to six care tiers. Each combination has its own rates, room count, and occupancy assumptions.
Does the model include staffing?
Yes. It includes fully loaded assumptions for in-house salaried positions, outsourced therapy teams, and outsourced professionals, including headcount, start dates, taxes, and benefits.
Can I model an acquisition or a new development?
Yes. The six monthly cost schedules support acquisition and development costs, with financing selections for individual cost items.
What financing options are included?
The model includes initial interest-only financing, a transition to a principal-and-interest loan, and a final refinancing option with its own terms.
Does it include an investor waterfall?
Yes. An optional annual joint-venture waterfall includes LP IRR hurdles. The return analysis also includes investor-versus-owner outputs where applicable.
Which reports are included?
Monthly and annual income statements, balance sheets, cash-flow statements, detailed cash-flow schedules, an annual executive summary, DCF analysis, and visualizations.
How is the model delivered?
The $75 one-time purchase provides an immediate Excel download. The template is also included in the bundles listed above.
Plan the facility with the numbers in view
Connect care capacity, staffing, financing, and returns.
Assisted Living Financial Model — $75, one-time purchase.
Update to Refi Proceeds Logic in Mixed Used Real Estate Model
I was using the debt structure of this financial spreadsheet to work on the assisted living facility model (currently in the works still) and an error came up. Here is more about the fixed version...
Adding Excel Versions of Google Sheet Templates with Dynamic Arrays (To-Do List and Employee Training Tracker)
Hello and hope everyone had a great week. There were a few template updates that happened. This upgrade involved a few of the more popular Google Sheet templates. I had a request to use them in Excel and so I integrated them in. It was a bit of a challenge because Excel does have dynamic arrays, but they are tricky and there are some caveats.
Can You Discount Future Negative Cash Flows
If you are brand new to finance, one thing that will come up is a Discounted Cash Flow Analysis (DCF) and this has been around for quite a long time, for good reason, it works!
Adding Rolling Credit Facility to Lending Business Financial Model
This model update came after the third customer requested the same upgrade to the lending business Excel spreadsheet. The base logic is still the same but the change involves adding a rolling credit facility and updates to cash requirement timing / IRR calculation. This is one of those sheets where I've heard clients tell me that they have spent TONS of money trying to build something similar and in one case a guy said they wanted to charge $40k/mo for the financial modeling of a lending business.
Inventory Management in Google Sheets
SmartHelping / Inventory Management / Google Sheets
Inventory Management in Google Sheets
Track stock movements, inventory balances, and inventory value across multiple SKUs and locations. Review low stock, upcoming expirations, and recorded sales from one Google Sheets template.
Multiple SKUs & locations26 locations by defaultSafety stock & expiry viewsWeighted-average valuation
$45One-time purchase / Google Sheets template
Add Google Sheets Inventory Template to CartImmediate access after purchase. By purchasing, you agree to the Terms of Service.
A Google account is required. Open the supplied sheet link and choose File → Make a copy.
Video walkthrough & template preview
See the inventory workflow in action.
What the template tracks
See what is in stock, where it is, and what needs attention.
Inventory by SKU and location
Record inventory entering and leaving each location. Review current unit balances and inventory values by SKU, by location, and in total.
Safety stock monitoring
Define safety stock levels for your SKUs. The Low Stock tab shows SKUs below their defined safety stock across all locations.
Upcoming expirations
Track purchase batches with expiry information. Choose how many days ahead to review, with formulas calculating the days remaining until expiry.
Recorded sales
Use the sold transaction type in the Database to track inventory sold over time by SKU and location.
Inside the template
Seven tabs for entry, tracking, and review.
Enter your transactions once in the Database, then use the reporting tabs to inspect stock balances and activity.
Lists
Define your unique SKU list, locations, and safety stock levels.
Database
Enter inventory transactions in the blue-text data-entry columns. Eight extra fields let you append additional information, including details useful for expiry tracking.
Inventory per location
Choose a SKU to view total units entering and leaving each location, the current inventory balance, and the inventory value at each location.
Inventory view all
Review units by SKU and location, total inventory value per location, total inventory value per SKU, and overall totals.
Expirations
View purchase batches that are due to expire within your selected number of days. Days until expiry are calculated automatically.
Low Stock
View SKUs whose inventory balance across all locations is below the defined safety stock level.
Total Sales
Review inventory recorded as sold over time, organized by SKU and location.
Getting started
Start with your own stock and locations.
Make your editable copy
Open the sheet using the access supplied with your purchase. Sign in to your Google account and choose File → Make a copy.
Clear the example inputs
Clear the sample values in the blue-text input cells. Clear values only so that the template’s formulas and formatting remain available.
Set up SKUs and locations
Define the SKU list, locations, and safety stock in Lists. Enter opening balances as add transactions for each SKU/location combination.
Record transactions and review the reports
Enter your inventory movements in the labeled data-entry columns. The formula-driven reporting tabs update from the data you enter.
Valuation & opening balances
Understand how the inventory value is calculated.
Weighted-average unit cost
Define the date range to use for inventory valuation. The template calculates a weighted-average cost per unit over that timeframe and applies that cost to the existing inventory balances.
Opening inventory balances
Create one add transaction for each starting SKU/location balance. For example, enter 5 units of SKU A at Location X and 10 units of SKU A at Location Y as separate rows.
Locations & scale
Expand the template as your tracking needs grow.
26 locations included by default
The template starts with space for 26 locations. Additional locations can be added by extending the location columns and copying the formulas across.
Multiple SKUs and small-business workflows
Use the template for tracking inventory transactions across products and locations. The practical size of the sheet depends on the data volume and Google Sheets capacity.
More templates in one purchase
Explore the bundles that include this template.
This Google Sheets inventory tracker is included in the Accounting and Inventory bundles, as well as the complete Super Smart collection.
Accounting Spreadsheet Bundle
Explore accounting, tracking, and reporting spreadsheets.
Explore the templateInventory Spreadsheet Bundle
Explore inventory tracking, forecasting, and planning tools.
Explore the templateSuper Smart Bundle
Explore the complete public SmartHelping spreadsheet collection.
Explore the templateQuestions before you start
A few useful details.
Is this an Excel file or a Google Sheets template?
This product is designed for Google Sheets. The purchase download supplies access to the sheet; open it and choose File → Make a copy to create your editable version.
Do I need a Google account?
Yes. A free Google account lets you open the sheet and save your own editable copy.
How many locations can I track?
The template is configured for 26 locations by default. You can add location columns and extend the formulas for additional locations.
How do I enter beginning inventory?
Record an add transaction for every SKU/location combination with an opening balance. Enter the units currently held at that location.
How does the template calculate inventory value?
It calculates weighted-average cost per unit using your selected date range and applies that cost to the existing inventory balances.
Can I track expiration dates?
Yes. Enter the relevant batch and expiry information, then use the Expirations tab to view purchases expiring within your chosen number of days.
Does low stock mean low stock at a specific location?
The Low Stock tab evaluates each SKU against its safety stock level across all locations. Use the location views to inspect balances at individual locations.
Does it enter transactions automatically?
You enter the transaction data in the Database. The remaining formula-driven reporting views calculate from those entries.
What happens after purchase?
You receive immediate access to the template through the purchase download. Make your own Google Sheets copy, clear the example inputs, and enter your data.
Keep stock movements and balances in view
Bring your inventory tracking into one Google Sheet.
Inventory Management in Google Sheets — $45, one-time purchase.
Adding DCF Analysis to Preferred Equity and Preferred Return Joint Venture Spreadsheets
I've got another update here today and it involves two joint venture waterfall templates. I built these a few years ago and both have been extremely successful. Now, this latest improvement gives them an even more complete analysis for the user.
Net Worth Tracker - Up to 10 Years
Well here is a nice free tool for personal finance. It is a spreadsheet built in Google Sheets that allows anyone to track their net worth over time. To access, simply go to the sheet and then hit File and Make a Copy.
Adding DCF Analysis with NPV to Multi-family Real Estate Model and General IRR Cash Flow Waterfall
I figured that it would be helpful to list out significant changes that I make to the financial models and spreadsheets here on smarthelping, so here we are. This was an upgrade to the multi-family real estate model and general cash distribution IRR hurdle waterfall. They are two separate Excel templates and I've been meaning to include a DCF Analysis for them for some time. That has not been implemented.
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