Accounting Trackers and Calculators

 Accountants love or must love spreadsheets and here are some of the best. These templates help individuals who do Accounting work and/or bookkeeping or tracking things related to doing such work. You have everything from budgeting templates to financial statement generation and inventory control assistance, cash flow planning, and COGS valuation via FIFO methodology. Save time and be more accurate.

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Templates to Help Accountants:

This spreadsheet is made for accountants that want a clean transaction log that produces monthly, quarterly, and annual financial statements. It has automated formulas that link the income statement, balance sheet, and cash flow statement based on the transactions and amounts entered as well as examples of each accrual and cash basis transaction life cycle so you can understand how to make entries.

accounts receivable tracking
Tracking payables and receivables in a spreadsheet allows businesses to monitor their cash flow, track payments due and received, and ensure timely payment and collection of invoices. This template also has the ability to show the amount past due by aging bucket.

break even analysis
A break-even analysis helps businesses determine the level of sales they need to generate in order to cover their fixed and variable costs, and can assist in making pricing and production decisions.

Budgeting vs actual is the process of comparing planned financial outcomes to actual results to measure performance, identify variances, and make adjustments to future plans. This template does a great job and showing variances by line item as well as sub-total line item.

cash conversion cycle
The cash conversion cycle is a metric used by businesses to evaluate the length of time it takes to convert inventory and other inputs into cash flows from sales, providing insights into liquidity and efficiency of working capital management. This template has all relevant inputs so you can calculate and track your CCC over time (visualizations included).

fifo inventory calculator
First-in-first-out (FIFO) inventory valuation for cost of goods sold assumes that the first inventory items purchased or produced are the first sold, resulting in a cost of goods sold value based on the earliest costs of goods available for sale. The logic required to make this calculation work is one of the more clever things I've ever done.

daily inventory tracker
Daily inventory tracking enables businesses to monitor their stock levels, identify trends in sales and demand, and make informed decisions about purchasing, pricing, and inventory management. This template is designed to be used daily in order to see balances of inventory across many SKUs. It has an 'in', 'out', and 'balance' tab.

A depreciation expense tracking spreadsheet allows businesses to systematically record and calculate the depreciation of their assets over time, helping to manage cash flows and prepare accurate financial statements. This also has a double-declining balance example calculation.

depreciation recapture tool
This is a great tool to help Accountants calculate the basis for taxable depreciation recapture and capital gains/losses. It is a single-tab calculator that has up to 600 periods. View taxable basis in each period.

expense tracker
Expense tracking is the process of recording and categorizing all business and personal expenses in order to manage spending, create accurate budgets, and identify potential cost savings. You can do that on a monthly basis with this template as well as compare total expenses per month against a monthly budget.

accounting ratios
Using accounting ratios to analyze public companies provides insights into their financial performance and position by comparing key financial metrics such as profitability, liquidity, and leverage over time and against industry benchmarks. This template does a great job at explaining where to look for data to calculate various ratios and showing the calculations.

gross profit tracker
Tracking quotes and actuals for construction jobs involves comparing the estimated costs and progress outlined in a project quote to the actual expenses and progress made during the project to ensure that it remains within budget and on schedule. You will be able to compare historical gross profit and margins of quotes and actuals with this template.

inventory tracking google sheets
Tracking inventory in Google Sheets involves creating a spreadsheet that records the quantity and value of items in stock, as well as any changes to the inventory due to purchases, sales, or other transactions. You will be able to do those things with this template.

inventory accounting
I had a few clients that were struggling to create a financial forecast in the form of a 3-statement model. This template shows all the relevant logic and formulas that are needed so you can account for inventory flows on the balance sheet, income statement, and cash flow statement. Things that are taken into account include paying for some of the inventory up front and some in the future.

inventory mangagement
This template was made to help track the value and balance of inventory based on inputs for purchases and sales over time. It shows one long schedule of unique inventory items, their quantity, and cost.

inventory reordering tracker
The main purpose of this is to help an inventory manager stay on top of reordering when there are many SKUs that need to be tracked. You can input variables for each unique SKU per row and based on that, it will bring all items that are expected to need a reorder to the top via filter triggers. Safety stock, expected sales, and lead time are taken into account.

inventory restocking planner
This is the most popular template on the entire site and has been since it first came out. The logic shows a 12-36 month inventory cash requirement by month and year based on historical sales and configurations for current inventory on-hand, expected future sales relative to historical sales, payment terms (how long you have to pay for the inventory you are purchasing), and lead times. 

simple inventory system
With this template I wanted to have a tab for all 'in' transactions, a tab for all 'out' transactions, and a tab that shows the balance based on those activities. The balance tab is the source for data entry of each unique sku item and the in/out tabs are formatted to pull from a dropdown list based on that data This is one of the easiest inventory trackers I've done.

inventory tracking
Tracking inventory across multiple locations involves implementing a centralized inventory management system that allows for real-time tracking of stock levels at each location and facilitates the movement of inventory between locations as needed. If you don't have the money to afford such system, this Excel template can help. It uses a database style data entry format to query the movements of stock in and out of multiple locations as well as for a central warehouse.

job costing
Job costing is a method of accounting that tracks all of the expenses associated with a specific project or job, allowing businesses to determine the profitability of individual jobs and make more informed decisions about future projects. This template has an easy database entry layout and dropdowns to select a JobID, crewID, and billable time per ID. For non labor costs, you can enter the units of a given material used in the 'billable hours' column and set the 'CrewID' as an item you put into the crew dropdown tab.

lending business
Starting a loan business involves conducting extensive market research, developing a sound business plan, obtaining the necessary licenses and permits, securing funding, and establishing a robust risk management system to ensure the business's long-term success. You can model out the expected investment / funding requirements of originating an arbitrarily large amount of loans over time, with varying terms and see the total return on investment and IRR.

what-if analysis
Performing what-if analysis work can be really important for decision making in a manufacturing business or any business that sells goods in volume. You will get a robust set of output tables with this model that focus on break-even revenue, price, and profitability when sensitizing a wide range of key variables related to production, product, fixed costs, and variable costs.

payroll calculator
Using spreadsheets to calculate payroll involves organizing employee data such as hours worked, wages, taxes, and deductions into a structured format, and applying formulas to automate the calculation of gross pay, net pay, and other payroll-related calculations. You can do just that with this template and it is easily duplicable for each payroll period. Areas for hourly and salary employees are available.

profit and loss tracker
This template populates a general profit and loss report weekly, monthly, and annually based on revenue and expense data entries. Visualizations dynamically update as data is entered. The general pro forma flow shows up to three revenue items, 45 expense slots, and 10 'other cash flow' slots.

project management
Track project success over time with this margin dashboard. Simply enter high level revenue and cost details per project and see how your jobs have performed over any time frame. This also compares quotes and their variance from actuals. It is important to have a high level view of these things if you are trying to run a successful construction company.

to do list
Keep track of recurring tasks in Google Sheets with this tool. It works over any length of time and also has a database to show the historical number of times a given task was done. There is also a dashboard that displays how many days until each task must be done again. This can work for personal use as well as for any professional that has multiple items with deadlines.

time tracker
Tracking freelancer time billed involves using time-tracking software or spreadsheets to record the hours worked on each project, creating invoices based on the hours worked and agreed-upon rates, and reconciling payments received with the hours billed to ensure accurate billing and timely payments. This is a spreadsheet option to accomplish the above.

volume discount pricing
Volume discount pricing is a pricing strategy that offers discounts to customers who purchase larger quantities of a product, with the goal of incentivizing bulk purchases and increasing revenue. When you do this, it is important to make sure you don't raise the discount too high so that by selling more, you actually make less. This template lets you see how much of a discount is viable while still increasing gross profit on a given sale.

Also, check out this bundle of inventory management spreadsheets.

You can buy all financial model templates and tools from in one large bundle here: