SmartHelping / Inventory Management / Excel
Excel Inventory Management & Tracking Template
Record inventory purchases, additions, usage, and sales in one organized workbook. See what you have on hand, review inventory value by date, and track monthly cost of goods sold, revenue, and gross profit.
Both the single-location and multiple-location versions are included in one $45 purchase, with a macro-based input card and weighted-average cost accounting.
Includes the single-location and multiple-location versions.
Immediate download after purchase. By purchasing, you agree to the Terms of Service.
Two included versions
See both inventory trackers in action.
Choose the version that fits your operation. The single-location and multiple-location templates are included together in the same $45 purchase.
Version 1: Single-location inventory tracking
Version 2: Multiple-location inventory tracking
The multiple-location version is included with this purchase.
Tracking & reporting
Connect stock movements with quantities, value, and profit.
Use dated inventory transactions to review available stock, monthly results, and the details behind individual items.
Macro-based transaction entry
Enter the transaction on the input card and use the macro button to record it. Track inventory when it is purchased or added and when it is sold or used.
Inventory and SKU values by date
Select a date to review total inventory value and each product or SKU's net available units and net value.
Weighted-average cost accounting
Review the monthly cost of inventory items sold using the template's weighted-average costing approach.
Monthly revenue and gross profit
See revenue from inventory sold alongside monthly cost of goods sold and gross profit.
Individual item queries
Select an item and a date range to review its average cost, net count, and total value for the period being queried.
Inventory movement charts
Review inventory value and units over time, together with net monthly changes, to understand how stock levels are moving.
Start with the stock you already hold
Enter opening balances, then record items as they come and go.
If you already have inventory, enter the starting balance through the input card before recording subsequent activity. Continue entering purchases, additions, sales, and usage so the workbook has the data needed to calculate quantities and values.
The template uses manual transaction entry through its input card and macro. It is suited to businesses whose inventory movements can be kept current through this entry process.
How to use the template
Build a clear record of inventory activity.
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Choose the version and enter opening stock
Use the single-location or multiple-location workbook, then record existing inventory through the input card.
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Record incoming and outgoing inventory
Complete the input card for each inventory transaction and use the macro button to enter the purchase, addition, sale, or usage.
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Check quantities and value
Choose a reporting date to review total inventory value and SKU balances, or query an individual item over a selected date range.
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Review monthly performance
Examine weighted-average cost of goods sold, revenue, gross profit, and charts of units, value, and net monthly changes.
Included in these bundles
Explore broader accounting and inventory collections.
This inventory management template is included in both bundles below.
Accounting Trackers and Calculators
Get this inventory tracker with templates for financial statements, cash planning, budgeting, receivables, payables, and reporting.
View accounting bundle →Inventory Forecasting and Management Bundle
Get this inventory tracker with tools for inventory forecasts, reordering, FIFO costing, stock movements, and cash-cycle analysis.
View inventory bundle →Included version
Need to track more than one location?
The multiple-location version is included with the current $45 purchase at no additional cost.
Multiple-Location Inventory Tracker — Included
Included with this purchase, this version records stock movements and reports quantities by SKU and location, transaction history, and monthly changes.
View included version →Related financial model
Evaluate a product-as-a-service business.
This separate model forecasts a business that earns revenue from subscription access, direct product sales, or both.
Product-as-a-Service Financial Model
Compare subscription access, direct product sales, or a mix of both in a ten-year forecast of capacity, cash requirements, and financial performance.
View template details →Common questions
Before you start tracking inventory.
Are both location versions included?
Yes. One $45 purchase includes the single-location and multiple-location Excel templates.
Which costing method does this template use?
The template uses weighted-average cost accounting to report the monthly cost of inventory items sold.
Does transaction entry use a macro?
Yes. You enter data on the input card and use the macro button to record each inventory transaction.
How do I enter inventory I already have?
Use the input card to record the starting inventory balance, then enter subsequent purchases, additions, sales, and usage.
Can I see stock levels and value at a specific date?
Yes. Select a date to see total inventory value and each SKU's net available units and net value. You can also query an individual item over a date range for average cost, net count, and total value.
What monthly results can I review?
The template reports the cost of inventory items sold, revenue from inventory sold, and gross profit. Charts also show inventory units, value, and net monthly changes.
Can I get help setting up the template?
Setup help is available as a separate service with a one-hour minimum. Use the contact link below to discuss your business and requirements.
Keep inventory activity organized
Know your quantities, inventory value, and monthly results.
Get both location versions in one purchase. Need setup help? Contact Jason for a separate setup service with a one-hour minimum.
