Simple Inventory Management Tool in Excel (in/out)

SmartHelping / Inventory Management / Excel

Simple Inventory Management Tool in Excel

Track inventory coming in, inventory going out, and the quantities you have on hand. Organize your SKUs, set reorder thresholds, and review stock movements through a straightforward Excel template.

Stock in / stock out On-hand quantities by SKU Reorder alerts Monthly summaries

$45 One-time purchase / Excel download

Add Simple Inventory Management Tool to Cart

Includes the advanced single-location and multiple-location inventory templates at no extra cost.

Immediate download after purchase. By purchasing, you agree to the Terms of Service.

Walkthrough & screenshots The three main tabs Tracking features Related templates Common questions

Video walkthrough & workbook preview

See how the inventory tracker works.

Review the In, Current State, and Out tabs, then see how recorded movements update the quantities available for each SKU.

Open the model screenshots

Preview the inventory inputs and reporting layout before entering your own data.

Three main tabs

Set up your items, then record what comes in and goes out.

The template brings your inventory movements together in a filterable view of current stock.

1. 01

   Current State: define and review your inventory

   Create your unique SKU list, add up to three descriptions per item, enter starting quantities, and set reorder levels. Review on-hand quantities together and use the header filters to find the items you need.

2. 02

   In: record inventory received

   Enter stock coming into inventory. Recorded units increase the on-hand balance for the corresponding SKU.

3. 03

   Out: record inventory leaving

   Enter stock leaving inventory. Recorded units reduce the on-hand balance, keeping the Current State view connected to your In and Out entries.

The inventory calculation

On-hand units = Starting balance + Units in − Units out

The template calculates this balance for each SKU. For example, 100 starting units plus 40 units received minus 25 units leaving results in 115 units on hand.

Set a reorder level for each item. When its on-hand quantity reaches or falls below that threshold, the row changes color so you can identify items that need attention.

Inventory visibility

Keep the details you need close to the stock balance.

SKU list with descriptive fields

Identify each inventory item with a unique SKU and up to three descriptions. Keep the item list and current quantities together on the Current State tab.

Reorder thresholds by item

Choose a reorder level for each SKU. Color changes flag quantities at or below the level you set.

Starting balances for ongoing tracking

Begin with the inventory already on hand. When starting a new tracking period, carry forward the ending quantities as new starting balances before clearing older In and Out entries, and retain a copy of your transaction history.

Monthly movement summary

Review consolidated monthly changes in units and the dollar value moving in and out, alongside your current stock quantities.

Related inventory & costing tools

Explore forecasting, stock tracking, and inventory accounting.

The advanced single-location and multiple-location inventory templates below are included with this purchase at no extra cost.

Inventory Forecasting and Restocking Planner

Forecast inventory purchases, arrivals, and cash payments using SKU-specific lead times, safety stock, payment terms, and seasonal demand.

View the forecasting planner Included with this purchase

Inventory Tracking: Multiple Locations

Track SKU quantities across locations, review transaction histories, and compare inventory balances and monthly movements by location.

View the multiple-location tracker

FIFO Cost of Goods Sold Calculator

Calculate COGS by assigning the oldest available purchase costs to each sales batch, including sales spanning multiple inventory batches.

View the FIFO calculator

Inventory Reorder Planner

Estimate when to reorder each SKU and how much to purchase using stock balances, reserve levels, average daily sales, lead times, and order multiples.

View the reorder planner

Inventory Management in Google Sheets

Track stock quantities and values across SKUs and locations, with views for low stock, upcoming expirations, and recorded sales.

View the Google Sheets tracker

Inventory in a 3-Statement Financial Model

Trace inventory purchases, supplier payments, and cost of goods sold through the Income Statement, Balance Sheet, and Cash Flow Statement.

View the inventory financial model Included with this purchase

Inventory Tracking: Single Location

Track inventory quantities and values by date, with weighted-average COGS, monthly revenue, and gross profit reporting.

View the single-location tracker

Daily Inventory Tracker

Track daily opening stock, usage, arrivals, and ending balances, with inventory values and color-coded stock thresholds.

View the daily inventory tracker

Cash Conversion Cycle

Calculate a single-period cash conversion cycle or track quarterly results across five years, with actual-versus-goal comparisons and visualizations.

View the cash conversion cycle model

Cost per Unit Financial Model

Compare direct and indirect costs across sales-volume scenarios and calculate the selling price needed to reach a target margin.

View the cost per unit model

Explore the SmartHelping collection

Need more inventory or accounting tools?

This template is included in the Accounting and Inventory bundles. You can also explore the complete SmartHelping collection.

Accounting Templates

Explore spreadsheets for financial statements, cash planning, budgeting, costing, inventory, and reporting.

View the Accounting bundle

Inventory Templates

Explore forecasting models, stock trackers, reorder planners, and related inventory calculators.

View the Inventory bundle

The Super Smart Bundle

Explore the complete public SmartHelping spreadsheet collection across industries and financial-analysis needs.

Explore the Super Smart Bundle

View Every Model

Search the full collection and browse templates by category to find tools for your next project.

Browse all models

Questions before you buy

A few useful details.

How does the template calculate stock on hand?

For each SKU, it adds the starting balance to recorded units in, then subtracts recorded units out. The result appears on the Current State tab.

Can I add descriptions and reorder levels?

Yes. Each SKU supports up to three descriptions and its own reorder threshold. The row changes color when on-hand inventory is at or below that threshold.

Does it include monthly reporting?

Yes. A consolidated monthly summary shows changes in unit counts and the dollar value moving in and out.

Which additional inventory templates are included?

The purchase also provides access to the advanced single-location inventory template and the multiple-location inventory tracker at no extra cost.

What is the price and file format?

The one-time price is $45 for the Excel template. The download is available immediately after purchase.

Keep your stock movements organized

See what came in, what went out, and what remains.

Get the Simple Inventory Management Tool in Excel. Have a question? Contact SmartHelping.

Get the Inventory Management Tool