SmartHelping / Financial Tracking / Google Sheets
Profit & Loss Tracker for Google Sheets
Turn dated entries into reports for revenue, expenses, net income, and cash flow. Use three columns of data to update weekly, monthly, and annual summaries, with charts that respond as you add records and reporting dates advance.
Immediate download after purchase. By purchasing, you agree to the Terms of Service.
Video walkthrough & spreadsheet preview
See how three columns feed the financial reports.
Follow the walkthrough to review the data layout, summary reports, date controls, and charts. Open the screenshots for a closer look at the template.
Date, description & amount
Keep the underlying records simple and consistent.
Each row in the Data tab contains a date, a description, and a dollar amount. The summaries use those records to populate the corresponding report lines.
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Create your editable copy
Open the purchased Google Sheets template and choose File > Make a copy. Define the categories in column B of the Weekly tab and set the timing controls for your business.
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Add dated records
Enter each record's date and amount, then choose its description from the column B dropdown. The dropdown uses the category labels in the Weekly tab.
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Review the updated reports
As you add rows, the matching amounts flow into the weekly, monthly, and annual summaries and their charts.
The key to accurate report mapping
Use matching descriptions in the data and summary lines.
The template uses the descriptions you enter to place amounts in the correct revenue, expense, or miscellaneous cash flow line. The Data tab's dropdown pulls from your Weekly report labels to help keep those descriptions consistent.
Financial reporting categories
Track operating performance and other cash movements.
The template is set up to report income, expenses, net income, and cash flow from the records you enter.
Up to 4 revenue streams
Track separate sources of revenue and compare how each contributes over time.
45 expense items
Organize operating expenses into the report's expense lines using matching descriptions in the Data tab.
5 cash inflow & 5 cash outflow lines
Track additional cash movements in separate miscellaneous inflow and outflow sections.
Net income & cash flow
Review income less the tracked expenses, net cash flow by period, and accumulated cash flow since reporting began.
Reporting periods & date controls
Choose the time view that fits your review.
Use the weekly, monthly, and annual summaries to follow financial performance at different levels of detail.
Two-year weekly summary
Review weekly results over two years and choose whether each reporting week ends on Saturday or Sunday.
Two-year monthly summary
Review monthly revenue, expenses, net income, and cash flow over a two-year reporting period.
Five-year annual summary
Use the annual report to review financial performance over five years.
Date-aware reporting
The control date and period formulas keep future reporting periods blank until the applicable cutoff, allowing charts to expand as reporting periods become available.
Automated financial visuals
See the trend behind the report totals.
Three chart types are provided for each reporting view: weekly, monthly, and annual. They update with the summary data and reporting dates.
Revenue, expenses & net income
Compare the main financial subtotals to see how income and operating costs develop over time.
Revenue stream comparison
Compare the four revenue streams to see their relative contribution across reporting periods.
Net & accumulated cash flow
Review the cash flow generated in each period alongside the accumulated total since reporting began.
Charts that advance with time
Available weeks and months are added to the chart timeline through the template's date logic, within the included reporting horizon.
Use the layout for budgeting
Create separate Budget and Actual copies.
Enter planned amounts as dated records in a Budget copy and record actual activity in a separate Actual copy. You can then compare their reports.
For the Budget copy, set the Control tab's date to the final date you want to display. Otherwise, the normal date logic keeps periods beyond the current reporting cutoff blank.
Also included in a bundle
Explore more accounting and reporting tools.
This template is included in the Accounting Templates Bundle. Browse the collection for additional accounting spreadsheets, calculators, and reporting tools.
Questions before you buy
A few useful details.
What data do I need to enter?
Each record needs three fields: date, description, and amount. The description in column B must match the corresponding description in the summary report.
How should I enter expenses and cash outflows?
Enter normal expense and cash outflow amounts as positive values under the appropriate description. The report calculations subtract the expense and outflow categories.
What does real-time tracking mean here?
The summaries and charts update from the data you enter, and the date controls determine which reporting periods are displayed. Keeping the underlying records current is part of the workflow.
How much reporting history is included?
The template includes two years of weekly reporting, two years of monthly reporting, and five years of annual reporting.
How many categories can I track?
The layout includes up to four revenue streams, 45 expense items, five miscellaneous cash inflow lines, and five miscellaneous cash outflow lines.
Can I choose the week-ending day?
Yes. The weekly summary supports a Saturday or Sunday week end.
Why are future reporting periods blank?
The template uses a current-date control and period formulas to hide periods beyond the applicable reporting cutoff. For a budget copy, set the Control tab's date to your desired final reporting date.
Can I use it for budget and actual reporting?
Yes. Create separate Budget and Actual copies, enter the records for each, and compare their reports. The budget data is entered manually into the Data tab.
How do I access and edit the template?
The Google Sheets template is available immediately after the $45 one-time purchase. Open it and choose File > Make a copy to create your own editable version.
Turn records into financial reports
Keep revenue, expenses, and cash flow in view.
Get the Profit & Loss Tracker for Google Sheets. Have a question? Contact SmartHelping.
