SmartHelping / Project Management / Excel
Project Tracker for Excel & Google Sheets
Keep a clear view of multiple projects, tasks and milestone completions. Switch between hourly, daily, weekly and monthly timelines, enter start and end periods, and see completed and outstanding work at a glance. Includes Excel and Google Sheets versions.
Immediate download after purchase. By purchasing, you agree to the Terms of Service.
See the tracker in action
Follow the schedule and completion status in one view.
Watch the walkthrough to see the timeline settings and project inputs. Open the screenshots below to preview the tracker.
What the tracker includes
Choose the timeline that fits the work.
Use the view dropdown and start settings to review projects at the level of detail you need.
Hourly, daily, weekly or monthly
Switch between four timeline views using the dropdown selector.
15, 30 or 60-minute intervals
For the hourly view, use the separate time input and choose a 15, 30 or 60-minute interval.
Your chosen start date or time
Set the tracker’s start date or start time to position the schedule around the period you want to review.
Simple project inputs
Enter each project’s name, start period, end period and whether it is completed.
100 task rows by default
Start with 100 tasks. Expand the tracker by dragging the last row of formulas down when you need additional rows.
Projects and milestone completions
Keep a high-level view of work happening at the same time and mark projects or milestones as complete.
Completion status and dashboard
See what is finished and what remains outstanding.
Mark each project as complete or outstanding. Conditional formatting updates the color of its active timeline area.
Completed work: green
Completed projects show in green on the timeline.
Outstanding work: orange
Outstanding projects show in orange on the timeline.
Counts and percentages
The dashboard shows the total project count, completed count and outstanding count, along with completion and outstanding percentages.
Adjust the presentation
Make room for the information your team needs.
The tracker allows changes to the layout and descriptive information.
Column widths
Adjust column widths to make the timeline boxes narrower or wider for your preferred view.
Additional descriptive columns
Add descriptive columns when you want to keep more information alongside each project.
Date and time formatting
Change how the dates and times appear across the top of the tracker.
Two spreadsheet versions included
Work in Excel or collaborate in Google Sheets.
A Google Sheets version is included in the download alongside the Excel template.
Excel project tracker
Use the Excel template to maintain project dates, switch timeline views and review completion status.
Google Sheets version
Use the included Google Sheets version when team members need to view and update the same spreadsheet together.
How to use the tracker
Set the schedule, enter the work and maintain the status.
Choose the view and starting point
Select hourly, daily, weekly or monthly from the view dropdown. Set the start date or time; for hourly tracking, choose the 15, 30 or 60-minute interval.
Enter the projects and tasks
Add each project’s name and start/end period, then set its completion status. Use the default 100 rows or extend the formulas for more tasks.
Update completion and review the dashboard
Mark work as complete as it is finished. Review the green and orange timeline areas together with the completed and outstanding counts and percentages.
Adapt and share the tracker
Adjust column widths, add descriptive fields or change date/time formatting as needed. Use the Google Sheets version for a shared team view.
Who the tracker is for
For teams managing overlapping projects and deadlines.
Construction and project teams
Maintain a shared overview of projects, schedules and milestone completions while multiple pieces of work are in progress.
Accounting, legal and service teams
Organize time-sensitive tasks using an hourly, daily, weekly or monthly view, with a clear record of completed and outstanding work.
Also available in these bundles
Need more scheduling, tracking or financial tools?
This tracker is included in the Accounting, HR Management and Construction bundles. The Super Smart Bundle provides access to the complete public SmartHelping template collection.
Accounting Trackers
Explore spreadsheets for financial tracking, analysis and reporting.
View the Accounting bundleHR Management
Explore tools for workforce planning, scheduling and employee tracking.
View the HR bundleConstruction Spreadsheets
Explore financial models and tracking tools for construction work.
View the Construction bundleSuper Smart Bundle
Access the complete public SmartHelping template collection across industries and financial-analysis needs.
View the Super Smart BundleRelated financial planning tools
Explore construction forecasting and budget tracking.
Questions before you buy
A few useful details.
Which timeline views are available?
Choose hourly, daily, weekly or monthly from the view dropdown.
Can I use intervals shorter than an hour?
Yes. The hourly view has a separate time input and supports 15, 30 or 60-minute intervals.
Is the tracker limited to 100 tasks?
No. It starts with 100 task rows, and you can add more by dragging the last row of formulas down.
How is completion shown?
Set each project as complete or outstanding. Completed projects show in green and outstanding projects in orange. The dashboard reports counts and percentages.
Can I customize the layout?
Yes. Adjust column widths, add descriptive columns and change the date or time formatting across the top.
Is a Google Sheets version included?
Yes. The download includes a Google Sheets version that team members can use to view and update the same tracker together.
Keep the work in view
Track the schedule and see what is complete.
Get the Project Tracker for $45, including Excel and Google Sheets versions, four timeline views and an expandable task list.
