SmartHelping / HR Management / Excel
Employee Time Sheets
Track employee hours in one database and turn those entries into printable time sheets. Review daily, monthly, and custom-date reports for an individual employee or the whole team.
Immediate download after purchase. By purchasing, you agree to the Terms of Service.
Video walkthrough & spreadsheet preview
See how entries become printable time sheets.
Reporting outputs
Choose the employee and period you want to review.
Daily detail for a selected month
Review hours by day within a given month, with subtotals and totals for quick analysis.
Monthly detail for a selected year
Review hours by month for a given year. The monthly reporting tab also includes visuals.
A custom date range
Set a start and end date to report on the specific period you need.
One employee or all employees
Use the selectors to view a single employee’s hours or aggregate results for all employees.
Printable layouts
The reporting tabs are designed to fit on a single printed page, making it easier to prepare readable time sheets.
Additional report tabs
Duplicate report tabs when you want separate views for different employees or periods alongside one another.
Database inputs
Keep the essential time-entry details in one place.
Date and employee name
Record the work date and employee name on the main database tab. The database is designed to hold entries from multiple employees.
Work type
Use up to eight work types to organize the time entries.
Other work type
Record additional categories that need to appear separately, such as PTO or jury duty.
Clock-in and clock-out times
Enter times such as 5 AM or 5:45 AM. The spreadsheet uses the recorded start and finish times in its calculations.
How it works
Use one master database for the team.
Collect the time entries
Have employees complete their own base time sheets, or have a manager enter everyone’s hours directly.
Maintain the master database
Copy and paste employee entries into the master database when collecting separate sheets. Keep all employee records together for aggregate reporting.
Select the report view
Choose the employee and reporting period to populate the daily, monthly, or custom-date output with formulas.
Print or retain separate views
Print the formatted time sheet or duplicate a reporting tab to keep a separate view for a particular employee, month, or year.
Practical setup details
Set up the reporting routine that fits your team.
Shifts that cross into another day
Split a shift spanning more than one day into separate entries showing the time worked on each date.
Side-by-side reports
Create a tab for each month, each employee/month combination, or each employee/year combination when you want to retain multiple reporting views.
Who this template is for
Designed for HR teams and small-business managers.
HR departments
Consolidate employee time records and prepare individual or aggregate reports from the master database.
Small-business owners and managers
Keep a simple record of hours worked and create readable time sheets for the reporting periods you use.
More templates in one purchase
Explore the bundles that include this template.
HR Management Templates
Explore employee tracking, scheduling, and HR planning spreadsheets.
Explore the templateSmall Business Tools Bundle
Explore the collection of financial models, trackers, and management tools that includes this time-sheet template.
Explore the templateSuper Smart Bundle
Explore the complete public SmartHelping spreadsheet collection.
Explore the templateQuestions before you start
A few useful details.
Can I track multiple employees?
Yes. The database is designed to hold records for many employees, with selectors for individual or all-employee reports.
Which reporting periods are available?
You can review daily hours within a month, monthly hours within a year, or a custom start and end date.
How many work types can I use?
The template supports up to eight work types, plus an other-work-type field for separate categories such as PTO or jury duty.
How do I enter clock-in and clock-out times?
Enter times in the time-entry fields, using a format such as 5 AM or 5:45 AM.
How should I enter an overnight shift?
Use separate entries for the portions worked on each date so that each day’s hours are recorded separately.
Do employee sheets automatically sync with the master?
The described workflow uses manual consolidation: employees send their completed sheets to the manager, who copies their entries into the master. A manager can also enter time records directly.
Can I print the reports?
Yes. The report layouts are designed to fit on a single printed page.
Can I keep reports for different employees on separate tabs?
Yes. Duplicate the reporting tabs and set each copy to the employee and period you want to retain.
How is the template delivered?
The $45 one-time purchase provides an immediate Excel download. It is also included in the bundles listed above.
Keep employee hours organized
Turn time entries into clear, printable reports.
Employee Time Sheets — $45, one-time purchase.
