SmartHelping / Daycare Services / Excel
Daycare Financial Model
Plan tuition, capacity utilization, drop-ins, staffing, and funding for a single daycare facility. Build up to 120 months of projections and follow the operating assumptions through financial statements, cash flow, and investor returns.
Immediate download after purchase. By purchasing, you agree to the Terms of Service.
See the model in action
Walk through the care types, capacity, and financial results.
Watch how the operating assumptions feed the daycare forecast. Open the screenshots to review the workbook's inputs, reports, and summaries before purchasing.
What the template includes
Build the forecast around how the daycare operates.
Connect recurring tuition, available capacity, utilization, and operating costs to a financial plan for one facility.
Configure recurring monthly tuition
Set up to 11 care types with a start month, initial monthly fee, and fee changes over time. Use the categories to reflect your planned care offerings.
Plan the ramp-up and monthly utilization
Define how capacity changes over time by care type. Set monthly seasonality as a percentage of maximum capacity achieved for each service type.
Include drop-ins and registration fees
Add two types of drop-in revenue and registration fees alongside the recurring monthly tuition streams.
Link service costs to child counts
Model direct costs using the cost per child per month for each service type, plus the cost per drop-in.
Time the people and payroll costs
Define staffing start months, headcount, and starting monthly wages, with payroll tax and benefit assumptions available for each staff type.
Connect capex to depreciation and cash
Use the capital expenditure schedule to reflect investment spending in cash flow and calculate the associated depreciation expense.
Include the planned funding structure
Use the option for debt funding and the joint venture schedule when outside investors are part of the plan.
Model up to 120 months
Set timing assumptions by month number and include an optional exit value based on trailing 12-month EBITDA.
Financial reports and investment analysis
Follow the operating plan through to cash and returns.
Review the facility's financial performance from the project, owner/operator, and investor perspectives.
Monthly and annual statements
Review the income statement, balance sheet, and statement of cash flows in both monthly and annual views.
Detailed pro forma
Use monthly and annual pro forma detail to review the assumptions and results behind the financial summaries.
DCF and return metrics
Evaluate NPV, IRR, ROI, and equity multiple through the DCF analysis, with project, owner/operator, and investor views.
Executive summary and charts
Use the executive summary and visualizations to communicate the financial plan and compare results as assumptions change.
How to use it
Move from a facility plan to a feasibility review.
Define the care offerings and tuition
Configure the relevant care types, start months, monthly fees, and fee changes. Add the drop-in and registration revenue assumptions.
Set capacity and utilization
Enter the capacity ramp-up for each care type and the monthly utilization assumptions that reflect seasonality.
Build the cost and funding plan
Enter direct costs, staffing, wages, payroll taxes and benefits, and capital spending. Include debt and outside-investor assumptions where relevant.
Review the financials and test alternatives
Check the monthly and annual statements, cash flow, and returns. Change tuition, capacity, or utilization to assess the conditions under which the facility is financially viable.
Enter assumptions in the light yellow cells with blue text. The workbook is fully unlocked and editable; changes to formulas can affect the model's calculations.
Who gets value from it
For people planning and funding a daycare facility.
Daycare founders
Assess the feasibility of a new facility using tuition, enrollment capacity, staffing, and startup investment assumptions.
Owners and operators
Test changes to care offerings, pricing, available capacity, and utilization within a single-facility plan.
Investors and funding partners
Review the funding assumptions, joint venture analysis, optional exit value, and investor return metrics.
Advisors and finance teams
Prepare monthly and annual projections and communicate the results through financial reports, summaries, and charts.
Also available in these bundles
Need models for more than one business?
The Daycare model is included in the Brick-and-Mortar, Industry-Specific, Service Businesses, Capacity Models, and Super Smart collections.
Brick-and-Mortar Models
Explore financial models for businesses operating from physical locations.
View the Brick-and-Mortar bundleIndustry-Specific Models
Explore financial models built around the operating drivers of different industries.
View the Industry-Specific bundleService Business Models
Find financial models for a range of service-based businesses.
View the Service Business bundleCapacity Models
Explore models that incorporate capacity limits and utilization assumptions.
View the Capacity Models bundleSuper Smart Bundle
Explore the broader SmartHelping collection of financial models, accounting tools, and spreadsheet templates.
View the Super Smart BundleRelated service business models
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A few useful details.
Is this model for one daycare facility?
Yes. The template is designed to analyze the operations and financial feasibility of a single daycare facility.
How many care types and revenue streams can I configure?
You can configure up to 11 care types with recurring monthly tuition. The model also includes two types of drop-in revenue and registration fees.
Can I change capacity and seasonality?
Yes. Define how capacity ramps up over time for each care type and set monthly seasonality as a percentage of maximum capacity achieved.
How does the forecast handle timing?
The model covers up to 120 months. Timing assumptions use month numbers rather than actual dates, and the reports include monthly and annual views.
Does it include debt, investors, and an exit value?
Yes. There is an option to use debt funding, a joint venture schedule for outside investors, and an optional exit value based on trailing 12-month EBITDA.
Which financial statements and return metrics are included?
The model includes monthly and annual income statements, balance sheets, and cash flow statements. Its DCF analysis includes NPV, IRR, ROI, and equity multiple from project, owner/operator, and investor perspectives.
Can I edit the workbook?
Yes. The entire Excel workbook is unlocked. Use the light yellow cells with blue text for standard assumption changes. You can edit formulas when needed, but those edits can affect other calculations.
Is it included in a bundle?
Yes. The model is included in the five bundles linked above: Brick-and-Mortar, Industry-Specific, Service Businesses, Capacity Models, and Super Smart.
Test the facility's economics before committing
Put capacity, tuition, costs, and funding in one plan.
Get the editable Excel model for a single daycare facility, with up to 11 care types, 120 months of projections, financial statements, and investment analysis. One-time purchase for $99.
